To have an effective team collaboration, you will need to schedule staff meetings from time to time. We all have heard people complain about company team meetings that could have been an email. Despite this, some appointments are necessary to be done face to face as it helps build trust.
But why do people still complain about how unnecessary team meetings are losing their time? The reason why your board members may find meetings unproductive is that you don’t have a clear agenda ahead for them. For your team meetings to be effective, you must be sure they are on-topic and ask the right questions during them. By making the purpose of the discussion clear and providing a brief overview, you will save the time of your entire team and yours too.
A meeting agenda ensures the most important topics are covered and helps you achieve the meeting’s objectives faster. This way, you can close the appointment sooner, and no one will have to tell their family how dreadful today's team meeting was. If you want to show your employers you care about them, be more cautious with their time.
Creating a meeting agenda will also encourage your team members to engage in the conversation as they will have time to prepare themselves before the next meeting starts. As you can see, there are many reasons why you should always have ready an effective agenda for your team meeting. But such outlines are not the easiest thing to prepare, especially if you are not an HR professional. Many tools can help you with your resource planning, but not many of them have ready-to-use sample meeting agendas.
That's why we are giving you 12 meeting agenda templates, so you can have productive meetings with your team members. You can use them for your:
Exit surveys are essential because they help you pinpoint why people don't want to work for your firm anymore. Of course, some employees will stay in the same company forever, but if too many people are resigning, this is a sign your management needs improvement. Also, the best-performing employees may leave for reasons that could have been prevented.
That's why it's important to perform exit surveys and investigate why a team member is leaving. Tools like Effy.ai can help you with your exit interviews with meeting agenda templates. They allow you to get feedback from existing employees and get more insights into their experiences. Use these questions for your team meeting agenda for exit surveys:
Is it unnecessary to hold meetings to get feedback for your meetings? We think not. It is important to receive and provide feedback within your company to build a successful enterprise. Comments on the efficiency of your meeting will help you create better ones next time.
As we said before, board meetings can become dull for many employees. Post-meeting feedback surveys can help you make them less stressful. You can even use feedback management tools to help you on this one.
Gather data from your meeting participants and try to understand where your meetings can be improved and how to create an effective meeting agenda. Use these questions for your meeting agenda template for feedback meetings:
What can we do to arrange better meetings?
Every new team member that's going to work in your company needs to go through an onboarding process which is a series of events and training. During the onboarding process, the company's mission is viewed, guided tour of the workplace, direction on how to access information, contact information if they need more guidance, etc. You can also find tools that will help you with this process.
Onboarding is a crucial step in an employee's journey in your company. So, if this process is overlooked, there is a higher probability of dissatisfaction among new members. You can schedule an interview with the new employee to evaluate how effective the onboarding process was. Use these questions for your meeting agenda template for onboarding and adaption meetings:
How employees feel about your business's management can break or make your team. If a worker is not happy with the supervisor, it won't pass a long time until they leave the company. To make sure your leadership team is doing a great job, you need to check if your employees feel comfortable and respected during work. Ask all the needed questions about the manager's effectiveness and communication.
Customizable HRM systems for IT companies like Effy.ai offer templates for manager reviews and other types of reviews. It helps you save time by HR-process automation and 360-degree feedback. The best part? You can permanently save your templates and use them for new employees.
Use these questions for your next meeting for manager support surveys:
Your team needs to work together to achieve high productivity levels. To ensure this is happening, monitor the cooperation between your employees through a team survey. This way, you can assess their strengths and weaknesses as a team and help them focus on improving themselves. Try to measure their accountability, listening skills, how cooperative they are, etc. Use these questions for your team survey meeting agendas:
Studying your workers' engagement means understanding how much they are involved in your company. It instructs you if they have an odd emotional connection to the activities they perform within your business. By measuring your employee satisfaction levels, you can see how driven they are to do daily tasks and take tangible steps to improve it. Use these questions for your meeting agenda templates for employee engagement measurements:
Some questionnaires for team meetings above were related indirectly to your employee's happiness at work. But this questionnaire is more straightforward about workers' satisfaction at work. Conducting these meetings will help you learn what's on your employee's minds and steps they can take in the future.
Your satisfaction surveys should be anonymous because the answers will be more sincere.
Use these questions for your meeting agenda templates for satisfaction questionnaires:
Scrum meetings are several events that occur regularly during a project. Such activities allow the leadership to manage the team through short meetings effectively. Scrum activities can be:
Use these questions for your meeting agenda template for scrum activities:
If the employee feels like time flies when they are working, they are involved in their work. All workers want to feel heard and as they matter to the organization they are in. When employees feel involved, their productivity increases, and their organizational performance improves.
Involvement surveys are also called pulse surveys, and their purpose is to solicit improvement ideas from groups of employees. Use these questions for your team meeting agenda template for involvement surveys:
If your employees have a possibility to grow at your company, that is a significant advantage for them. Lack of career development makes their job less exciting for them, resulting in resignation to find better career growth elsewhere. So, it's best to find out if your workers are happy with the possibilities for career development your company provides.
Use these questions for your board meeting agenda template for career and development plans surveys:
You will have to track your workers’ progress on a given project to see if they have advanced or not. You should also check to learn about challenges that might have occurred and show them your support. That’s why check-in meetings are so helpful. Through them, you can even provide tips and resources for your workers.
Use these questions for your team meeting agenda:
Idea generation meetings are essential for your business because they help solve problems and show your workers that you value their opinion. This type of meeting is helpful when you need to create lots of new ideas to broaden your company’s perspective. They are used to generate new product ideas, ad campaign ideas, user stories, etc.
Use these questions for your team meeting agenda:
We have arrived at the end of our article about 10+ ready to use staff meeting agenda examples. We showed you why you should prepare an agenda before every meeting and how it can help you and your team. We then listed some example questions you can ask on 12 different types of meetings. You can get inspired by them to create your questions or take them as a ready-to-use template.
The questions were directed for these types of meetings: exit surveys, feedback meetings, onboarding and adaption meetings, manager support surveys, teamwork surveys, employee engagement measurements, satisfaction questionnaires, scrum activities, involvement surveys, career and development plans surveys, project check-in meetings and idea generation meetings. Our example templates will help you run more effective meetings to save both you and your workers’ time.
There is written much more than just a couple of questions on a meeting agenda. A compelling meeting agenda also has listed:
Sometimes, the agenda also clarifies who leads each discussion item (who will talk about that particular topic). Of course, the agenda also has the list of questions you want to address. Some agendas list the questions as short topics. But to clarify the agenda’s discussion points, it's best to list the items as questions.
A meeting agenda example is shown below:
The main agenda indicates what will be done at the meeting and has specific sections and topics. It defines the meeting goals and notes the purpose of topics that will be discussed. It helps you keep notes, organize them and make key decisions.