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12+ ready to use staff meeting agenda examples

June 9th, 2022
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To have an effective team collaboration, you will need to schedule staff meetings from time to time. We all have heard people complain about company team meetings that could have been an email. Despite this, some appointments are necessary to be done face to face as it helps build trust.

But why do people still complain about how unnecessary team meetings are losing their time? The reason why your board members may find meetings unproductive is that you don’t have a clear agenda ahead for them. For your team meetings to be effective, you must be sure they are on-topic and ask the right questions during them. By making the purpose of the discussion clear and providing a brief overview, you will save the time of your entire team and yours too.

Why prepare a team meeting agenda?

Team Meeting Agenda

A meeting agenda ensures the most important topics are covered and helps you achieve the meeting’s objectives faster. This way, you can close the appointment sooner, and no one will have to tell their family how dreadful today's team meeting was. If you want to show your employers you care about them, be more cautious with their time.

Creating a meeting agenda will also encourage your team members to engage in the conversation as they will have time to prepare themselves before the next meeting starts. As you can see, there are many reasons why you should always have ready an effective agenda for your team meeting. But such outlines are not the easiest thing to prepare, especially if you are not an HR professional. Many tools can help you with your resource planning, but not many of them have ready-to-use sample meeting agendas.

That's why we are giving you 12 meeting agenda templates, so you can have productive meetings with your team members. You can use them for your:

  • Exit surveys
  • Feedback meetings
  • Onboarding and adaption meetings
  • Manager support surveys
  • Teamwork surveys
  • Employee engagement measurements
  • Satisfaction questionnaires
  • Scrum activities
  • Involvement surveys
  • Career and development plans surveys
  • Project check-in meetings
  • Idea generation meetings

12 meeting agendas templates

1. Exit surveys

Exit surveys are essential because they help you pinpoint why people don't want to work for your firm anymore. Of course, some employees will stay in the same company forever, but if too many people are resigning, this is a sign your management needs improvement. Also, the best-performing employees may leave for reasons that could have been prevented.

Example of team meeting agenda (Effy)

That's why it's important to perform exit surveys and investigate why a team member is leaving. Tools like Effy.ai can help you with your exit interviews with meeting agenda templates. They allow you to get feedback from existing employees and get more insights into their experiences. Use these questions for your team meeting agenda for exit surveys:

  • What is the main reason you are leaving our company?
  • How fairly do you think you have been treated?
  • How was your experience here with us?
  • Were you content with the leadership team management?
  • What could we have done to avoid your resignation?

2. Feedback meetings

Is it unnecessary to hold meetings to get feedback for your meetings? We think not. It is important to receive and provide feedback within your company to build a successful enterprise. Comments on the efficiency of your meeting will help you create better ones next time.

As we said before, board meetings can become dull for many employees. Post-meeting feedback surveys can help you make them less stressful. You can even use feedback management tools to help you on this one.

Gather data from your meeting participants and try to understand where your meetings can be improved and how to create an effective meeting agenda. Use these questions for your meeting agenda template for feedback meetings:

  • Do you think this board meeting had strong objectives?
  • Rate this meeting's efficiency on a scale from 1 to 10.
  • Do you think the discussion topics were relevant?

What can we do to arrange better meetings?

3. Onboarding and adaption meetings

Every new team member that's going to work in your company needs to go through an onboarding process which is a series of events and training. During the onboarding process, the company's mission is viewed, guided tour of the workplace, direction on how to access information, contact information if they need more guidance, etc. You can also find tools that will help you with this process.

 Onboarding and adaption meeting agenda

Onboarding is a crucial step in an employee's journey in your company. So, if this process is overlooked, there is a higher probability of dissatisfaction among new members. You can schedule an interview with the new employee to evaluate how effective the onboarding process was. Use these questions for your meeting agenda template for onboarding and adaption meetings:

  • Was your role described well during your interview and is your current job accurate with its description?
  • From 1 to 5, how satisfied are you with the training provided?
  • Do you completely understand what products/services we offer?
  • Is there anything we could have done to improve your onboarding process?

4. Manager support surveys

How employees feel about your business's management can break or make your team. If a worker is not happy with the supervisor, it won't pass a long time until they leave the company. To make sure your leadership team is doing a great job, you need to check if your employees feel comfortable and respected during work. Ask all the needed questions about the manager's effectiveness and communication.

Manager support surveys meeting agenda

Customizable HRM systems for IT companies like Effy.ai offer templates for manager reviews and other types of reviews. It helps you save time by HR-process automation and 360-degree feedback. The best part? You can permanently save your templates and use them for new employees.

Use these questions for your next meeting for manager support surveys:

  • Do you feel comfortable asking your manager for instructions and advice?
  • What is something you would recommend your manager to change?
  • What is something you would like your manager to keep doing?
  • Do you feel like your manager values you and your efforts?

5. Teamwork surveys

Your team needs to work together to achieve high productivity levels. To ensure this is happening, monitor the cooperation between your employees through a team survey. This way, you can assess their strengths and weaknesses as a team and help them focus on improving themselves. Try to measure their accountability, listening skills, how cooperative they are, etc. Use these questions for your team survey meeting agendas:

  • Do you think your department encourages teamwork?
  • Is there an effective mechanism within the team for conflict resolution?
  • Do you believe your coworkers are committed to doing quality work?
  • Do you think work assignments are distributed fairly?
  • Do you feel like your coworkers want to see you succeed?

6. Employee engagement measurements

Studying your workers' engagement means understanding how much they are involved in your company. It instructs you if they have an odd emotional connection to the activities they perform within your business. By measuring your employee satisfaction levels, you can see how driven they are to do daily tasks and take tangible steps to improve it. Use these questions for your meeting agenda templates for employee engagement measurements:

  • Do you have all the resources to get the work done well?
  • Does your manager or colleagues care about you as an individual?
  • Do you have a best friend at work?
  • Do colleagues and management consider your professional opinion?
  • Have you received praise for your work?
Employee engagement measurements meeting agenda

7. Satisfaction questionnaires

Some questionnaires for team meetings above were related indirectly to your employee's happiness at work. But this questionnaire is more straightforward about workers' satisfaction at work. Conducting these meetings will help you learn what's on your employee's minds and steps they can take in the future.

Your satisfaction surveys should be anonymous because the answers will be more sincere.

Use these questions for your meeting agenda templates for satisfaction questionnaires:

  • Do you enjoy our company's culture?
  • Do you find your work meaningful?
  • Do you feel like your job utilizes your skills as much as possible?
  • Rate your happiness at work from 1 to 5.
  • Does your job cause an unreasonable amount of stress for you?

8. Scrum activities

Scrum meetings are several events that occur regularly during a project. Such activities allow the leadership to manage the team through short meetings effectively. Scrum activities can be:

  1. Daily stand-ups that are held daily at the beginning of the working day
  2. ‍Intermediate results of sprint
  3. Surveys before planning
  4. Surveys based on sprint results

Use these questions for your meeting agenda template for scrum activities:

  • What are your current tasks?
  • What have you accomplished since the last meeting?
  • Do you see any obstacles that are preventing you from reaching the goal?
  • How confident are you that you will complete the objectives for this sprint?
  • What could we change to improve results next time?
Scrum activities team meeting agenda

9. Involvement surveys

If the employee feels like time flies when they are working, they are involved in their work. All workers want to feel heard and as they matter to the organization they are in. When employees feel involved, their productivity increases, and their organizational performance improves.

Involvement surveys are also called pulse surveys, and their purpose is to solicit improvement ideas from groups of employees. Use these questions for your team meeting agenda template for involvement surveys:

  • Are you satisfied with the career advancement opportunities available for you in our company?
  • How satisfied or dissatisfied are you with your ability to do exciting work in your role?
  • Do you feel like your values and the company's values are similar?
  • If you were the CEO, what would you change or improve about our company to increase our performance?

10. Career and development plans surveys

If your employees have a possibility to grow at your company, that is a significant advantage for them. Lack of career development makes their job less exciting for them, resulting in resignation to find better career growth elsewhere. So, it's best to find out if your workers are happy with the possibilities for career development your company provides.

Use these questions for your board meeting agenda template for career and development plans surveys:

  • Are you satisfied with the job-related training we offer?
  • What can our company do to enhance your professional growth?
  • Do you pursue learning opportunities on your own time, or do you expect support from us?
  • Are you pursuing professional development opportunities essential to our organization’s future success?
  • Do you see a path for you to advance your career in our organization?

11. Project check-in meetings

You will have to track your workers’ progress on a given project to see if they have advanced or not. You should also check to learn about challenges that might have occurred and show them your support. That’s why check-in meetings are so helpful. Through them, you can even provide tips and resources for your workers.

Use these questions for your team meeting agenda:

  • Are you handling your workload well, or it’s it too much?
  • Do you need more resources to accomplish your tasks better?
  • What challenges have you faced recently while you were working on your tasks?
  • Do you feel like you can keep up with your deadline?
  • How will you measure your success for your part of the project?

12. Idea generation meetings

Idea generation meetings are essential for your business because they help solve problems and show your workers that you value their opinion. This type of meeting is helpful when you need to create lots of new ideas to broaden your company’s perspective. They are used to generate new product ideas, ad campaign ideas, user stories, etc.

Use these questions for your team meeting agenda:

  • What’s the best and worst outcome for our project?
  • How do you think we can manage the negative outcome?
  • What methods of reporting are the most effective for this project?
  • What could prevent the completion of our project?
  • Who tends to make use of this project the most?

Conclusion: Effective Meeting Agendas with Examples

We have arrived at the end of our article about 10+ ready to use staff meeting agenda examples. We showed you why you should prepare an agenda before every meeting and how it can help you and your team. We then listed some example questions you can ask on 12 different types of meetings. You can get inspired by them to create your questions or take them as a ready-to-use template.

The questions were directed for these types of meetings: exit surveys, feedback meetings, onboarding and adaption meetings, manager support surveys, teamwork surveys, employee engagement measurements, satisfaction questionnaires, scrum activities, involvement surveys, career and development plans surveys, project check-in meetings and idea generation meetings. Our example templates will help you run more effective meetings to save both you and your workers’ time.

FAQ: Sample Meeting Agenda Examples

What should be on a meeting agenda?

There is written much more than just a couple of questions on a meeting agenda. A compelling meeting agenda also has listed:

  1. The meeting’s goals
  2. Each task’s purpose
  3. Amount of time spent on each topic, etc. 

Sometimes, the agenda also clarifies who leads each discussion item (who will talk about that particular topic). Of course, the agenda also has the list of questions you want to address. Some agendas list the questions as short topics. But to clarify the agenda’s discussion points, it's best to list the items as questions.

What is a meeting agenda example?

A meeting agenda example is shown below:

Time Minutes Topics
1:00 PM 5 Introduction
1:05 PM 15 Objectives
1:20 PM 5 Agenda Items 1
1:25 PM 10 Agenda Items 2
1:35 PM 10 Agenda Items 3

What is the main agenda of a meeting?

The main agenda indicates what will be done at the meeting and has specific sections and topics. It defines the meeting goals and notes the purpose of topics that will be discussed. It helps you keep notes, organize them and make key decisions.

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