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Who is the first to greet you when you start working at a new company? HR department. When you have a problem, who do you run to talk to? HR manager. Who is responsible for personal and professional growth and the overall well-being of all employees? Human resources team.
No one can argue that HRs have too much on their plate. Yet, according to Gallup, only 32% of employees feel engaged at the workplace because the HR department is often busy solving urgent challenges without enough time to reflect on employee satisfaction.
Who is taking care of HRs, then? As an HR professional, your best ally is good employee management software. In this article, we'll compare different options to help you choose the right employee management software for your organization.
What is employee management software?
Employee management software is a system you can use to automate all HR processes – recruiting, hiring, tracking, communicating with employees, and storing their data. It enables you to keep all employee information in one place, which is essential, especially for big and medium-sized businesses.
Its features correspond to different parts of the employee lifecycle:
- Onboarding process
- Payroll management
- Time tracking
- Absence management
- Performance reviews
Employee management software: Comparison table
Employee management software: Our top 5 picks
Here is our guide to help you choose the best employee management software for your needs.
Effy AI
Source: Effy.ai
Effy AI is the fastest way to conduct employee reviews effortlessly. It helps save time and get AI-generated summaries and valuable review reports with zero routine.
To simplify the process of conducting employee evaluations, the product includes the following features:
- customizable review templates;
- automated regular reminders to reach the highest response rate;
- anonymization and access level management;
- possibility to fill in reviews directly within Slack;
- AI-generated review summary report.
Effy also serves as a secure database not only for information about your employees but also about projects and teams. It is highly customizable, even allowing you to add notes only you can see.
One thing where Effy stands out from other employee management apps is performance management. You can choose one of our 360-degree feedback templates and customize it according to the needs of your business. Did you know that 63% of employees want to receive feedback more frequently? Our software allows you to automate the whole feedback process and schedule automated review cycles and reminders so your employees never miss them.
Pricing is also very flexible: we have a free plan for small businesses with up to ten reviews every three months, and if you're a big business, you can choose from a monthly subscription or a flexible one-time plan if you conduct performance reviews only once a year and don't need constant access.
Effy integrates with Slack and Microsoft Teams so that you can have video meetings without leaving the app.
Features:
- Performance management
- 360-degree feedback templates
- Automated workflows
- Onboarding
- Progress tracking
Pricing:
- Free – unlimited review, unlimited members, free templates, Slack integration.
- Pro – $75/month (billed annually). 30 AI reports included, unlimited members, free templates, Slack integration.
Monday.com
Source: Capterra.com
Monday.com is a combination of project management and people management solution. The best thing about it is that it can replace numerous other tools within your company and different teams can use it for various purposes. Most companies start using this tool because of its ability to build and customize workflows, assign tasks to employees, and track progress. It's based on the Kanban-style board that allows you to see all your projects.
There's also a Gantt chart where you can track the progress of a particular project or task. Now, let's see how HR professionals can use Monday.com.
The software mainly focuses on two aspects of employee management:
- Recruitment and onboarding process
- Employee development, learning, and well-being
It helps you streamline your recruitment pipeline and discover talents, monitoring the whole selection process even if more teams participate in the hiring process. You can use their templates and automated reminders to never miss a follow-up. Once you've chosen the candidate, use customizable onboarding templates and schedules for the first days to help them adapt to your company.
You can create employee accounts to track their learning goals and offer support. There's also a yearly plan of learning and well-being activities – the tool allows you to gather feedback for each activity to help you better understand your employees and their needs.
Monday.com comes with numerous customizable HR templates:
- Applicant tracking system
- Recruitment pipeline
- Attendance tracker
- Engagement tracker
- Feedback tracker
Another great thing is that you can choose how you want to see your data: whether it's a dashboard view, Kanban board, calendar, or progress tracker. Monday.com integrates with commonly used tools such as Slack, Trello, Dropbox, Google Workspace, and many more.
Features:
- Automated employee onboarding
- Time tracking
- Leave requests
- Task management
- Scheduling
- Creating workflows
- Performance management
- Talent management
Pricing:
- Individual: free (up to 2 seats)
- Basic: €8 per person per month
- Standard: €10 per person per month
- Pro: €16 per person per month
- Enterprise: custom price
Rippling
Source: Capterra.com
Rippling is a workforce management tool focusing on payroll and performance analytics. Its key features are directed towards remote teams, which is essential, knowing that 8 out of 10 people in the US work either remotely or hybrid. You can use it to manage local and global payroll and pay your employees in different currencies in only 90 seconds. You can also use it to file taxes globally, which makes it the best employee management software for remote companies with many global employees.
It's possible to automate and schedule monthly paychecks, but there's also a lot of room for customization, as you can add bonuses or deductions with only one click. You can automate both the onboarding and offboarding process. Not only can you set up automated messages for new hires, but Rippling also allows you to automatically set up all their accounts and give them permissions and logins for the tools you use without manually creating each account.
There's also a special section to manage employee benefits with maximum transparency, as you can allow employees to choose the benefits they want and customize their packages. Another unique thing about Rippling is that you don't have to buy the whole package. The price depends on your chosen features and you can create your own package.
For example, suppose you already have employee management software that you like, but it lacks benefits management. In that case, it's possible to purchase only the Benefits management feature and the price will be much lower than buying the whole solution. Rippling integrates with Asana, DropBox, GitHub, Zendesk, QuickBooks, LinkedIn, and many other tools.
Features:
- Global payroll management
- Global tax filing
- Onboarding & Offboarding
- Time and attendance tracking
- Headcount planning
- Benefits management
Pricing:
Available upon request
Deel
Source: Capterra.com
Deel is an employee management system focused on global teams and companies hiring not only full-time employees but also contract workers and freelancers. Its goal is to simplify the global hiring process while helping you avoid compliance risks worldwide.
You can use it to perform background checks globally and to support employees who want to relocate and may need help with visas. Its dashboard is simple and intuitive; you can store all your employee records in one place. You can manage paperwork, time off, labor costs, and many more things.
It's ideal for big companies because it allows you to search your workforce by different criteria, like job title, country, contract type, etc. There are also organization charts visually representing the connections between different teams and projects they're working on.
Regarding payroll, Deel offers 15 international payment options, enabling you to hire contractors worldwide. Moreover, you can create W-2 forms with only a few clicks – you no longer have to do it manually. Another great thing is that you have access to legal, tax, and accounting experts with a lot of experience with remote workers and global teams. You can integrate Deel with almost any other tool through Zapier.
Features:
- Global payroll
- Tax management
- Compliance management
- Employee onboarding
- Leave tracking
- Global reporting
- Help with legal and accounting issues
Pricing:
- Direct employees: start for free, custom price later
- Contractors: starting from $49
- EOR employees: starting from $599
Connecteam
Source: Capterra.com
Connecteam is a mobile-first employee self-service management software. It's ideal for those managing employees who don't spend the whole day in front of their desktops but work in the construction or hospitality industry. You can use it for scheduling, shift planning, tracking employee work hours, and even clocking in and out of work.
There's also an automated recognition and reward system that helps you always show appreciation, even for small wins, because that's the best way to keep employees engaged and motivated.
This app promotes employee engagement in many different forms. There's a team chat and private messages, but they also get notified in real time about company updates, upcoming events, etc. It could be a good choice for you if you want to improve employee engagement in a nonconventional way with an app that resembles social media.
One thing missing that could be a dealbreaker for HR managers is advanced features to streamline the hiring process.
Features:
- Time tracking
- Scheduling
- Task management
- Team communication
- Recognition and reward system
- User-friendly employee management app
Pricing:
- Small business: free plan
- Basic: starting from $29
- Advanced: starting from $49
- Expert: starting from $99
Why do you need employee management software?
The most significant benefit of employee management software is that it enables you to streamline your HR processes. Collecting all employee records in one place and automating processes will boost the productivity of your HR team and save you a lot of time.
Here are other benefits:
- You'll no longer have to waste time on repetitive tasks but focus on solving more complex problems instead.
- It reduces delays and minimizes potential compliance issues.
- Employee management software can also help you save money because it eliminates the room for human error when it comes to attendance tracking and payroll management.
- It simplifies employee communication and boosts engagement through surveys and performance reviews.
Employee management software: What to look for
A good employee management software solution could replace dozens of other tools you use daily. Here are some of the key features to look for:
- Employee database management: Storing employee data such as contact information, employment forms and contracts, salary details, and performance records.
- Time, attendance, and leave management: This information can help you with scheduling, automating payroll, and preventing abuse.
- Onboarding management: It automates and speeds up the process of integrating new employees into your company culture.
- Task management: Some employee management tools allow you to create and assign tasks to employees and track their progress.
- Communication channel: There should be a way to notify your employees about updates by sending them notifications or through chat.
- Learning management: A learning management system allows you to collect data about training programs and courses, set development goals, and track performance.
- Performance management: Some employee management systems allow you to track employee performance or conduct surveys and reviews.
- Integrations: The software should be able to integrate with other apps, such as payroll or communication tools, to streamline business operations.
Finally, it's crucial to choose a tool that's user-friendly, customizable, and cloud-based so that multiple teams can use it simultaneously.
Conclusion
Only you can choose the best people management software for your company, but we hope this article helped you find the right one for your needs and business type. If you're looking for an easy-to-use tool with exceptional performance management capabilities, Effy may be the right solution for you.
Sign up today and streamline your HR management thanks to our templates and automations.
FAQs
What is an employee management system?
It's software with various people management functions, from storing employee data to automating onboarding and payroll. Best employee management systems have other advanced features for employee development, communication, gathering employee feedback, and so on.
Which model is best for an employee management system?
Choosing the best employee management software depends on many factors, such as your needs and the size of your business. However, Effy may be the right people management software for you if your goal is to improve employee experience and performance.
Which software is commonly used to keep employee information?
There are a lot of database software solutions that can help you store a lot of data about your employees. Some of them include Deel, Monday.com, and Effy.
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